What is a goods received note?
A goods received note records the delivery of goods against a purchase order. It shows the quantity that was ordered, the quantity that arrived, and the quantity that was damaged.
The GRN is the middle part of the three-way match. Before you pay, check that the purchase order, the GRN, and the supplier invoice agree. Pay only for what arrived in good condition.
A worked example
Cold Craft receives tubs and lids
- The purchase order is for 5,000 tubs and 5,000 lids.
- The delivery has 5,000 tubs, of which 40 are cracked, and 4,800 lids.
- The GRN records 4,960 good tubs, 40 damaged tubs, and 4,800 lids. The 200 lids stay open on the order.
The supplier invoice for 5,000 of each is not correct. Ask for a credit on the 40 tubs, and pay for the lids when the rest arrive.
Goods received note in Miridia
Miridia creates a GRN when you receive a purchase order, with the quantities ordered, received, and damaged. One order can have more than one GRN. Each GRN posts the stock into the inventory ledger and updates the weighted average cost.